Register for K-TRACS

Registering to use K-TRACS is easy and completely online. You should gather all the information you need prior to beginning the online process so that your registration can be completed in a timely manner. Prescribers and pharmacists are required to provide:

DEA number (prescribers only)
NPI number (prescribers only)
Kansas state license number
Personal demographics (name, date of birth, email address)
Employer information

If you need assistance with registration, please download our how-to document. Registrations are pending approval until verified by the K-TRACS administrator. You can expect approval of your registration within two business days of submitting all required information.

Prescriber Role Selection

Prescribers should choose the appropriate role based on their licensure status. For special circumstances, please refer to the following guidance:

Prescribers without personal DEAs:
- Select Institutional Prescriber if you prescribe under a hospital DEA. Include your hospital-issued DEA suffix.
- Select Prescriber without DEA if you do not prescribe under a personal or institutional DEA number.
Out-of-state prescribers:
- If you have a Missouri and Kansas license, enter your Kansas license information and choose the appropriate role based on your licensure status.
- If you have a Missouri license only, choose the Out of State Prescriber role.
- If you are licensed in Kansas but practice outside the state and are engaged in telemedicine, select the Telehealth Prescriber role.
Post-graduate MD/DO (94-xxxxx):
- If you have a personal DEA number, choose Medical Resident with Prescriptive Authority.
- If you are prescribing under a hospital DEA, choose Medical Resident. Include your hospital-issued DEA suffix.

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Delegate Registration

Prescribers and pharmacists can appoint delegates such as licensed nursing staff or registered pharmacy technicians to be delegates to use K-TRACS on their behalf.

To register for K-TRACS, delegates should:

Know your supervisor's or employer's DEA number and the email address the supervisor used to register their K-TRACS account.
Use a work-affiliated email address as your username.
Remind the supervising prescriber or pharmacist to add your account as soon as possible.

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Delegate FAQs

Delegates
- Who can be a delegate?
  Prescribers and pharmacists can appoint delegates to search K-TRACS on their behalf. Delegates must be licensed by a state regulatory board (i.e., RN, LPN, RRT, RDH, CPhT, EMT, paramedic or pharmacy intern). Medical assistants and office managers without these credentials are not allowed.
- Why is it important for delegates to have approved supervisors for all providers for whom they search patients?
  Delegate searches are attributed to the provider for whom they select to complete a search. Delegate searches sufficiently meet Kansas Medicaid requirements to check K-TRACS prior to prescribing for a Medicaid member; however, the search must be attributed to the correct provider who is prescribing. For example, if a nurse in a multiple provider practice completes patient searches for all providers but only has one approved K-TRACS supervisor, only that provider will show searches for the purposes of meeting Medicaid requirements.
- What functions can delegates perform with the K-TRACS report?
  Delegates should work within their scope of practice when reviewing K-TRACS reports. Delegates may be able to search all patients for their supervising prescriber/pharmacist and document those who do not have prescription history in K-TRACS and do not require further review. Delegates may also be able to review specific pieces of the report at the direction of their supervising prescriber/pharmacist and document that information. Prescribers and pharmacists maintain ultimate clinical decision-making authority and should also review the patient’s K-TRACS report.
- Can my delegate print the K-TRACS report for me to review?
  No, users may not print the K-TRACS report. If delegates are using K-TRACS to solely deliver the K-TRACS patient report to you in a more efficient manner and without vetting or analysis, we encourage you to request integration of K-TRACS into your records system for efficient delivery of reports for your review.
  
  Alternatively, your delegate can document in the patient encounter that K-TRACS was reviewed and specific information from the report that you should consider in your clinical decision-making.
- How can delegates check K-TRACS?
  Delegates can login to the K-TRACS web portal to search for individual patients or conduct bulk searches to review an entire day’s or week’s worth of patients, all patients on controlled substance contracts, or other frequently used patient rosters.
- Why can't my delegate use integration?
  Prescribers and pharmacists who use integration are able to access K-TRACS patient prescription history at the click of a button. The technology of integration acts as the delegate for prescribers and pharmacists in facilitating easy access to patient reports.
- How should I handle my delegate's access if the delegate leaves my practice?
  All supervisors should routinely review their listed delegates in their K-TRACS account and remove access for any delegate who is no longer employed in their practice or who no longer uses K-TRACS on their behalf. Read how to manage delegates.

Prescriber Role Selection

Delegate Registration

Delegate FAQs

Delegates

Who can be a delegate?

Why is it important for delegates to have approved supervisors for all providers for whom they search patients?

What functions can delegates perform with the K-TRACS report?

Can my delegate print the K-TRACS report for me to review?

How can delegates check K-TRACS?

Why can't my delegate use integration?

How should I handle my delegate's access if the delegate leaves my practice?