K-TRACS | Kansas Board of Pharmacy
K-TRACS MenuPharmacy Best Practices for Using K-TRACS
Best practices have been developed to assist pharmacists with implementing K-TRACS use effectively in their pharmacies. Along with best practices, pharmacists and their delegates should also be familiar with appropriate use guidelines to ensure K-TRACS patient data remains confidential and is used only in the pharmaceutical care of a patient.
- Watch: Patient Search Options
- Read: How to Manage Delegates
- FAQs: Appropriate Use of K-TRACS
Best Practices for K-TRACS Use
How to Access K-TRACS
- Integrate K-TRACS with your pharmacy management system to save time and gain quick and easy access to patient prescription history.
When to Consult K-TRACS
- Before dispensing controlled substances to new patients and as a new therapy for existing patients.
- Prior to dispensing controlled substances for patients requesting early refills.
- Before dispensing controlled substances when prescription quantities, prescriber tendencies, payment method or patient behavior raises a red flag.
- For patients regularly receiving controlled substances from multiple prescribers, emergency rooms or urgent care centers.
- At least annually for all patients continuing therapy with controlled substances to avoid overlooking concerns among familiar patients.
How to Use K-TRACS Data
- Coordinate care with the patient's prescribers when overlapping or duplicative medications are present.
- Identify and refer patients to treatment who might otherwise go untreated for a substance use disorder.
- Examine medication use and engage in meaningful patient education around the safe use of prescription drugs and the risks of substance use disorders.
- Engage prescribers about potential inappropriate prescribing, including dosing, frequency and MME levels.
- Discuss naloxone with patients who meet clinical indicators for dispensing according to statewide protocol.
- Decide whether to dispense controlled substances for the patient after reviewing all available data.
Put the Best Practices to Use
Download a sample practice policy and sample clinical workflow to consider how to implement K-TRACS best practices into your retail pharmacy.
Best Practices for Reporting Data to K-TRACS
Accurate pharmacy data entry is a critical component of the data quality in K-TRACS. Read best practices for submitting data to K-TRACS based on an internal review of data quality and comparing a random sample of original prescriptions to submitted data.